7 Quick Google Docs Tricks

When using a tool like Google Docs, no matter how long you’ve used it, there’s always something you’ve not discovered yet, or always new features being released and improved.

Of course with such an innovative company like Google, there are so many fun easter eggs in everything they develop. There are some popular ones like the konami cheat code in both Docs and Hangouts.

And there are actual shortcuts and productivity hacks to Google Docs, Slides, Sheets, Chrome, and the like.

Which is what this article is about.

I wanted to share 7 super quick things I find really helpful in Google Docs. You may know some of them, but I hope one or two are new to you!


  1. Paint Format
    With the Paint Format button on the left side of your toolbar in Docs, you can copy the format from one block of text to another. It’s especially useful when you create a custom header style and you want to quickly apply it to other headings.

  2. Publish online
    You can publish a document online so it’s easily accessible for anyone. Your servers won’t have to host the document, and it will give you a shareable URL to the new doc online. In a document, go to File > Publish to the Web.

  3. Searching for Docs in Chrome
    You can search your Google Drive files directly from the Chrome address bar. In Chrome, Go to Settings > Manage search engines and set the default to Google Drive. It's useful if you're a heavy Google Docs user.

  4. Link Between Google Docs
    When you highlight a word or phrase and right click to insert a link, you'll see a list of suggested URLs based on what you’re highlighting. The cool part is that it will also suggest any documents in your Drive that use that word or phrase in case you want to link between documents.

  5. Working offline
    Traveling somewhere without wifi access? Here are the steps to take to work offline with Google Apps. Most people know that it can be done, but most don’t know how to do it.

  6. Edit Images
    You don’t need a graphic designer to edit an image’s transparency, brightness, contrast, or to crop it. You can do it in Google Docs. Select the image and double click (or go to “image options” in the toolbar). You can edit the image with the functions in the sidebar.

  7. Clear formatting
    If you ever paste text from a different document, chances are that you’ve had to reformat it. To quickly dismiss this nasty formatting, highlight the text, select "Format" in the menu bar and click "Clear formatting." You could also highlight the text and use the keyboard shortcut, Command + \.

Do you have a favorite shortcut or trick to Google Docs?