Google announced big news today: Google for Work is now called Google Cloud, and Google Apps for Work is now called G Suite.
And it’s more than a name change.
G Suite not only speaks to the ecosystem of apps they’ve built and are continuing to improve upon, but they’ve announced the deeper integration with machine learning and artificial intelligence to improve your team’s efficiency and decrease the amount of time you jump between emails, meetings, and video calls so that you can focus on the important things at work.
The branding can be a little confusing and is always difficult to adapt to, but this guide should clear it up for you.
Updates Google Announced:
Quick Access: This removes your need to search for documents. Through machine learning, Google tracks ongoing meetings, emails, and chats to determine what documents you need to access next, drastically reducing the amount of time you spend searching for that one thing Pam shared with you three months ago.
Find a Time: Google Calendar saves you time when you need to coordinate schedules for multiple attendees. This functionality has been in Google Calendar for some time now, but the recent updates allow for smarter room booking. It rolled out to iOS today and by the end of the year it will be on Chrome as well.
Explore: This function was released last year in Sheets, incorporating machine learning to help you create complex graphs and functions easily. Today, Explore was released in Docs, Sheets, and Slides. It’s like having a researcher, analyst and designer by your side.
Team Drive: This is what we’re most excited about. In order to keep pace, a new capability called Team Drives redefines the model, shifting from a focus on the individual user to a focus on the team. Content ownership and sharing are managed at the team level, and new roles give more granular control over team content. Team Drives help streamline teamwork from end-to-end, from onboarding a new team member (add her to the team and she instantly has access to all of the work in one place) to offboarding a departing team member (remove him from the team and all of his work stays right in place), and everything in-between. We’ve been previewing Team Drives with a small set of customers, and we’re excited to begin to extend this capability to more customers through an Early Adopter Program.
Still Has the Same Apps
G Suite is still a collection of applications for enterprises to collaborate and communicate. Here are the staple applications in the suite:
Gmail: Gmail works on any computer or mobile device with a data connection and offline support lets you keep working even when you’re disconnected. Wherever you work, your email is there.
Hangouts: Hangouts enable online video meetings right from your laptop, mobile phone or tablet. With Google Apps, this included video conferencing connects you with up to 15 colleagues or clients anywhere in the world with just a click.
Calendar: Organize your day with Calendar and get event reminders on your phone or in your inbox. Attach files or docs to your event so you have the right materials when your meeting starts.
Google+: Google+ is a social media platform for your business. A place for sharing ideas, news, and stories. A place to connect with coworkers, family, and friends. Choose who can see your posts by sharing with a group of people, or your entire organization.
Drive: Keep all your files in one place and always have the most up-to-date version wherever you are. Automatically sync files from your desktop and have access across your devices.
Docs: Create and edit text documents from any smart device. Multiple people can work in the same document at the same time, and changes are saved automatically.
Sheets: Create and edit spreadsheets from any smart device. Handle everything from simple task lists to data analysis with charts, filters and pivot tables.
Forms: Create custom forms for online surveys and questionnaires. Gather responses in a spreadsheet and analyze the data right in Google Sheets.
Slides: Create, edit and present polished presentations from any smart device. Multiple people can work on the deck at the same time and everyone always has the latest version.
Sites: Launch a mobile-friendly destination site for your team or project, or a portal for your customers using simple drag-and-drop tools.
Admin: Administration shouldn’t need a manual. Easily add users, manage devices, and configure security and settings so your data stays safe.
Vault: Manage, retain, search and export your organization’s email and on-the-record chats. Vault is included exclusively with our $10/user/month plan.