G Suite Enterprise Apps: Empower Your Team to Work Together

Contrary to what we once believed, remote work doesn’t have to result in the loss of productivity. G Suite apps such as Drive, Meet and Docs allow you to work together, even when you’re not in the same room. At Agosto, a Pythian Company we know simple collaboration can make or break our daily work. That’s why we use G Suite to empower our team to work together.

Improve Team Collaboration Using Drive & Docs

Our team does a ton of our daily work inside Google Drive. Why? It’s the easiest tool for streamlining team collaboration from anywhere. In our time using Drive, we’ve found a few tips and tricks that help us get things done even faster.

Assigning Comments

Inside Drive, it’s easy to assign comments and tasks to other team members inside documents, spreadsheets and more. We use this function to help alert team members when something requires their attention. When you assign a comment to someone else, they’ll instantly receive an email so they can review and take the action required.

Live Chat

When working inside a file in Drive, you can also chat with others using the file. This makes collaboration on one document extremely simple. You’ll find the chat function in the top right corner of your Google document. Via chat, you can ask questions, get clarification, share an encouraging emoji and more.

Follow-Up Search

Drive’s filtering features make it simple to find any document or file regardless of its location. Your team can also locate tasks assigned to them by selecting the “Follow-Up” filter in the search box inside Drive. This is helpful when working with a vast number of documents or files that require attention.

These tips are only scratching the surface of G Suite’s capabilities. G Suite includes many additional cloud-based tools such as Gmail, Slides, Forms, Jamboard and more, complete with the security you can trust.

Start Working Smarter, Faster & Together With G Suite Apps

Your team can work smarter, faster and together using G Suite. Agosto, a Pythian Company can help you get started. To learn more about G Suite or to learn how you can get G Suite Essentials for free, give us a call at 612-430-6316 or send us a message.

7 Quick Google Docs Hacks & Tricks

When using a tool like Google Docs, no matter how long you’ve used it, there’s always something you’ve not yet discovered, or there’s always new features being released and improved.

Of course with such an innovative company like Google, there are so many fun easter eggs in everything they develop. There are some popular ones, like the konami cheat code in both Docs and Hangouts.

And there are actual shortcuts and productivity hacks collections to Google Docs, Slides, Sheets, Chrome, and the like.

Which is what this article is about.

I wanted to share 7 super quick things I find really helpful in Google Docs. You may know some of them, but I hope one or two Google Docs hacks are new to you!

  1. Paint Format
    With the Paint Format button on the left side of your toolbar in Docs, you can copy the format from one block of text to another. It’s especially useful when you create a custom header style and you want to quickly apply it to other headings.
  2. Publish online
    You can publish a document online so it’s easily accessible for anyone. Your servers won’t have to host the document, and it will give you a shareable URL to the new doc online. In a document, go to File > Publish to the Web.
  3. Searching for Docs in Chrome
    You can search your Google Drive files directly from the Chrome address bar. In Chrome, Go to Settings > Manage search engines and set the default to Google Drive. It’s useful if you’re a heavy Google Docs user.
  4. Link Between Google Docs
    When you highlight a word or phrase and right click to insert a link, you’ll see a list of suggested URLs based on what you’re highlighting. The cool part is that it will also suggest any documents in your Drive that use that word or phrase in case you want to link between documents.
  5. Working offline
    This one is critical. Traveling somewhere without wifi access? Here are the steps to take to work offline with Google Apps. Most people know that it can be done, but most don’t know how to do it.
  6. Edit Images
    Google Docs Hacks for images. You don’t need a graphic designer to edit an image’s transparency, brightness, contrast, or to crop it. You can do it in Google Docs. Select the image and double click (or go to “image options” in the toolbar). You can edit the image with the functions in the sidebar.
  7. Clear formatting
    Clear formatting is one of the most useful Google Docs hacks you need to know when copy and pasting content from a different document. If you ever paste text from a different document, chances are that you’ve had to reformat it. To quickly dismiss this nasty formatting, highlight the text, select “Format” in the menu bar and click “Clear formatting.” You could also highlight the text and use the keyboard shortcut, Command + \.

Do you have a favorite Google Docs hacks, shortcut or trick? We’d love to hear it, comment below!

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